Of course there are the first hurdles to take that are more of a technical issue: choose an online program, get everyone on board and the hardware to support it.
Than there is the management of the online experience of the technical tools and how to have a real meeting experience that goes beyond the screen.
There enters the superpower of your meeting facilitator: a person dedicated to organise the content of your meeting, to work on the dynamics, keep the time etc and the good spirit.
The role of the (human) moderator in online meetings is a crucial element to activate collective intelligence. Some of my recent experiences acknowledge this, and also I learned that:
- preparation is crucial x2;
- find some 'coffee-break' moments in the online meeting to relax;
- time the online meeting down to max 2 x 25 minute chunks, because after that it becomes very tiresome;
- be gentle and kind to each other;
- introduce acknowledge moments, to be sure that everyone is on board of the decision;
- provide sufficient time for a check-in and check-out of the meeting;
- using online shared post it whiteboards proved quite fun;
- as moderator having post it whiteboards prepared beforehand with agenda etc. proves usefull;
- screensharing can be usefull as well to keep the focus
Do you need to organise your team meetings online? My facilitator tools and experience in 'collective intelligence tools' will help to guide you in this experience through a dedicated meeting room tool
Do you need to brainstorm online? Yes work with virtual post-its? That's possible also.
Organising a meeting or a brainstorm online needs even more preparation and structure than the usual off-line version.
Contact me on delestre.org for onboarding and details of online facilitation of team meetings and of online brainstorming.
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